Employee Portals & Custom Systems
Your team's work, in one secure place.
When tasks live in group texts, schedules in a spreadsheet and leads in someone's inbox, things get missed. We build custom portals that give each person what they need, and give managers a clear view of it all.
Team overviewSigned in as Sam · Manager
My daySigned in as Jordan · Crew lead
- Oak Street routeMow and edgeDone
- Call Maya R.New lawn-care leadNew
- Ortiz familyFall cleanup follow-upOverdue
Only Jordan's own work is shown. Team totals stay with managers.
Managers see the whole team; each employee sees their own work.
Explore a sample team portal
A working example for a fictional landscaping company. Switch between the manager and employee views, tick off tasks, open a lead's history, and check hours and estimated earnings in Time & Earnings. Your changes stay in this page only.
- Switch to the Employee view
- Mark a task done
- Open a lead's details
- Submit and approve a timesheet
This interactive sample needs JavaScript.
Sample data only. There's no real login, and nothing you change is saved or sent.
Capabilities
Built from the pieces your business needs.
Every portal is custom. These are the building blocks we most often combine.
Secure employee logins
Individual accounts for each team member.
Role-based access
Managers and employees see what's relevant to them.
Assigned tasks
Clear owners, due dates and statuses.
Team schedules
Shared calendars for visits, routes and shifts.
Lead visibility
Every inquiry, its owner and its status.
Time & earnings
Hours by day, timesheet approval and clearly labelled pay estimates.
Activity & reporting
Who changed what and when, plus simple summaries of open work.
Custom workflows
Steps that match how your team already operates.
Role-based dashboards
The right view for each person.
Access is planned role by role, so employees see their own work and managers see the whole picture.
Manager view
Oversight and coordination
- Every task, lead and schedule
- Workload across the team
- Reassign leads and tasks
- Review and approve timesheets
- Activity history for the whole business
Employee view
Focused on their own work
- Their assigned tasks
- Their leads and customer details
- Their schedule for the week
- Their own hours and estimated earnings
- Notifications meant for them
Security & scope
Planned carefully, from the start.
Internal systems handle your business's information, so we agree up front who can access what, what data is stored and how it's protected.
- Individual accounts with access based on role
- Encrypted connections and established sign-in providers
- Only the data your process needs
- Clear documentation of how the system works
What we don't build today
We focus on operational tools: tasks, schedules, leads and reporting. We don't currently offer:
- Payroll or tax processing. A portal can show hours and estimates, but pay itself is calculated by your payroll provider.
- Payment processing or financial accounting
- Systems that require formal compliance certification
If your project touches sensitive data, we'll say so plainly during scoping.
Start a conversation
Have a project in mind?
Tell us about your business and what you'd like to build. We'll get back to you to talk through scope, options and a quote. There's no obligation.